Invoicing and credit
TradingInvoiced£17,203gross, across 3 invoices
Not yet invoiced£2,3171 open order still to ship in full
Balance in Xero£1,558arrives from the ledger, never re-keyed
Overdue£0nothing past terms
Invoices on this accountOne invoice per order, raised the moment the rule allows
| Invoice | Raised | Site | Due | Xero | Gross |
|---|---|---|---|---|---|
| INV-10483Order SO-10483 · PO GRA-26957 | 31/07/2026 | Crawley CampusCrawley | 30/08/2026within terms | In the ledger | £4,770.88 |
| INV-10503Order SO-10503 · PO GRA-12770 | 29/07/2026 | High Wycombe Site OfficeHigh Wycombe | 28/08/2026within terms | In the ledger | £10,073.53 |
| INV-10460Order SO-10460 · PO GRA-88639 | 21/07/2026 | High Wycombe Site OfficeHigh Wycombe | 20/08/2026within terms | In the ledger | £2,358.10 |
INV-10483Order SO-10483 · PO GRA-26957In the ledger
Raised31/07/2026SiteCrawley CampusCrawleyDue30/08/2026within termsGross£4,770.88
INV-10503Order SO-10503 · PO GRA-12770In the ledger
Raised29/07/2026SiteHigh Wycombe Site OfficeHigh WycombeDue28/08/2026within termsGross£10,073.53
INV-10460Order SO-10460 · PO GRA-88639In the ledger
Raised21/07/2026SiteHigh Wycombe Site OfficeHigh WycombeDue20/08/2026within termsGross£2,358.10
3 invoices, £17,203 gross
Whether an invoice has been paid comes back from Xero with the balance, so the statement beneath and the ledger can never disagree. Supplier documents and the Xero connection itself are estate work, on global Invoicing.
Credit positionWhat the ledger says, plus what it cannot see: open orders, and any hold recorded on the accountWatch
Balance£1,558from Xero · limit £7,000
Exposure£19,630balance plus £18,073 on open orders
Over the limit£12,630once open orders are counted, a warning
Overdue£0paying to terms
WatchExposure £19,630.34 is £12,630.34 over the £7,000.00 credit limit once open orders are counted.
A warning, not a holdA warning only: nothing stops on arithmetic.
A hold is recorded on the company record by a person, with a reason, and released there. Exposure over the limit is a warning: nothing here stops an order on arithmetic.
AgeingThe overdue invoice rows, by how far past terms
Current£1,557.76
1 to 30 days£0.00
31 to 60 days£0.00
Over 60 days£0.00
Everything sits current. The reminder ladder stays quiet.
Reminder ladderCreated and issued are different states; only one reaches a customerNothing due
1Payment reminderNothing else. Most of these are a purchase order number that never reached the right desk.from 7 days · automatic
2Second reminderThe account manager is told, so a commercial conversation can happen before a credit one.from 21 days · a person issues it
3Final noticeThe account moves to watch, and new orders need credit control to release them.from 45 days · a person issues it
4Supply suspendedA hold is recorded on the account by a person, with the reason. What the hold prevents is agreed with accounts, not assumed here.from 60 days · a person issues it
Nothing to chase: the account pays to terms. The ladder starts by itself at seven days overdue; levels 2 to 4 wait for a person.
Statement of account15/05/2026 to 13/08/2026 · the document a reminder goes out with£1,557.76
| Date | Type | Reference | Detail | Due | Amount | Balance |
|---|---|---|---|---|---|---|
| 15/05/2026 | Opening | - | Balance brought forward | - | - | £545.22 |
| 21/07/2026 | Invoice | INV-10460 | Order SO-10460, 3 lines to High Wycombe Site Office | 20/08/2026 | £2,358.10 | £2,903.32 |
| 29/07/2026 | Invoice | INV-10503 | Order SO-10503, 8 lines to High Wycombe Site Office | 28/08/2026 | £10,073.53 | £12,976.85 |
| 10/08/2026 | Payment | BACS-5001 | Payment received, allocated to the oldest invoices first | - | -£16,189.97 | -£3,213.12 |
| 31/07/2026 | Invoice | INV-10483 | Order SO-10483, 5 lines to Crawley Campus | 30/08/2026 | £4,770.88 | £1,557.76 |
| Balance now due | £1,557.76 | |||||
Opening balance £545.22 plus 3 invoices totalling £17,202.51 less payments received gives £1,557.76, which is the balance Xero holds for this account. Payments are the balancing figure in this simulation, which is stated here rather than hidden so nobody mistakes the statement for a real ledger extract.