Invoicing and credit
On holdInvoiced£999gross, across 1 invoice
Not yet invoiced£4,2913 open orders still to ship in full
Balance in Xero£19,791arrives from the ledger, never re-keyed
Overdue£9991 invoice past terms
Invoices on this accountOne invoice per order, raised the moment the rule allows
| Invoice | Raised | Site | Due | Xero | Gross |
|---|---|---|---|---|---|
| INV-10516Order SO-10516 · PO SIL-92065 | 12/05/2026 | Hounslow Head OfficeHounslow | 11/06/202663d past due | In the ledger | £998.50 |
INV-10516Order SO-10516 · PO SIL-92065In the ledger
Raised12/05/2026SiteHounslow Head OfficeHounslowDue11/06/202663d past dueGross£998.50
1 invoice, £999 gross
Whether an invoice has been paid comes back from Xero with the balance, so the statement beneath and the ledger can never disagree. Supplier documents and the Xero connection itself are estate work, on global Invoicing.
Credit positionWhat the ledger says, plus what it cannot see: open orders, and any hold recorded on the accountOn hold
Balance£19,791from Xero · limit £21,000
Exposure£24,082balance plus £4,291 on open orders
Over the limit£3,082once open orders are counted, a warning
Overdue£9991 invoice, oldest 63 days past due
On holdInvoice 60 days overdue. Recorded on the account.
Open orders carrying the hold3 open orders carry the hold. What a hold prevents is not yet confirmed with accounts, so the hold is shown on each order rather than enforced silently.
SO-10401Carries the account hold: Invoice 60 days overdue.£617
SO-10480Carries the account hold: Invoice 60 days overdue.£905
SO-10501Carries the account hold: Invoice 60 days overdue.£2,770
A hold is recorded on the company record by a person, with a reason, and released there. Exposure over the limit is a warning: nothing here stops an order on arithmetic.
AgeingThe overdue invoice rows, by how far past terms
Current£18,792.92
1 to 30 days£0.00
31 to 60 days£0.00
Over 60 days£998.50
The old buckets are what the reminder ladder is about.
Reminder ladderCreated and issued are different states; only one reaches a customerLevel 4 due
1Payment reminderNothing else. Most of these are a purchase order number that never reached the right desk.from 7 days · automatic
2Second reminderThe account manager is told, so a commercial conversation can happen before a credit one.from 21 days · a person issues it
3Final noticeThe account moves to watch, and new orders need credit control to release them. Last issued 04/08/2026.from 45 days · a person issues it
4Supply suspendedDue nowA hold is recorded on the account by a person, with the reason. What the hold prevents is agreed with accounts, not assumed here.from 60 days · a person issues it
Issue level 4: Supply suspended
Issuing lands on the account history with a name, a time and the note. A payment arriving from Xero drops the account out of this ladder on its own.
Statement of account15/05/2026 to 13/08/2026 · the document a reminder goes out with£19,791.42
Nothing moved in the periodNo invoice, credit or payment landed on the account in the last ninety days. The opening balance is the closing balance.
Opening balance £19,791.42 plus 0 invoices totalling £0.00 less payments received gives £19,791.42, which is the balance Xero holds for this account. Payments are the balancing figure in this simulation, which is stated here rather than hidden so nobody mistakes the statement for a real ledger extract.