Invoicing and credit
On holdInvoiced£8,389gross, across 2 invoices
Not yet invoiced£8,1121 open order still to ship in full
Balance in Xero£24,421arrives from the ledger, never re-keyed
Overdue£6711 invoice past terms
Invoices on this accountOne invoice per order, raised the moment the rule allows
| Invoice | Raised | Site | Due | Xero | Gross |
|---|---|---|---|---|---|
| INV-10429Order SO-10429 · PO RED-10153 | 10/08/2026 | Maidenhead Head OfficeMaidenhead | 24/08/2026within terms | Sent | £7,718.23 |
| INV-10473Order SO-10473 · PO RED-72976 | 19/07/2026 | Southend-on-Sea StoreSouthend-on-Sea | 02/08/202611d past due | In the ledger | £671.24 |
Raised10/08/2026SiteMaidenhead Head OfficeMaidenheadDue24/08/2026within termsGross£7,718.23
INV-10473Order SO-10473 · PO RED-72976In the ledger
Raised19/07/2026SiteSouthend-on-Sea StoreSouthend-on-SeaDue02/08/202611d past dueGross£671.24
2 invoices, £8,389 gross
Whether an invoice has been paid comes back from Xero with the balance, so the statement beneath and the ledger can never disagree. Supplier documents and the Xero connection itself are estate work, on global Invoicing.
Credit positionWhat the ledger says, plus what it cannot see: open orders, and any hold recorded on the accountOn hold
Balance£24,421from Xero · limit £36,000
Exposure£32,533balance plus £8,112 on open orders
Headroom£3,467left before the limit, open orders counted
Overdue£6711 invoice, oldest 11 days past due
On holdDisputed delivery, under review. Recorded on the account.
A hold is recorded on the company record by a person, with a reason, and released there. Exposure over the limit is a warning: nothing here stops an order on arithmetic.
AgeingThe overdue invoice rows, by how far past terms
Current£23,749.37
1 to 30 days£671.24
31 to 60 days£0.00
Over 60 days£0.00
The old buckets are what the reminder ladder is about.
Reminder ladderCreated and issued are different states; only one reaches a customerLevel 1 due
1Payment reminderDue nowNothing else. Most of these are a purchase order number that never reached the right desk. Last issued 30/07/2026.from 7 days · automatic
2Second reminderThe account manager is told, so a commercial conversation can happen before a credit one.from 21 days · a person issues it
3Final noticeThe account moves to watch, and new orders need credit control to release them.from 45 days · a person issues it
4Supply suspendedA hold is recorded on the account by a person, with the reason. What the hold prevents is agreed with accounts, not assumed here.from 60 days · a person issues it
Issue level 1: Payment reminder
Issuing lands on the account history with a name, a time and the note. A payment arriving from Xero drops the account out of this ladder on its own.
Statement of account15/05/2026 to 13/08/2026 · the document a reminder goes out with£24,420.61
| Date | Type | Reference | Detail | Due | Amount | Balance |
|---|---|---|---|---|---|---|
| 15/05/2026 | Opening | - | Balance brought forward | - | - | £16,031.14 |
| 19/07/2026 | Invoice | INV-10473 | Order SO-10473, 2 lines to Southend-on-Sea Store | 02/08/202611 days overdue | £671.24 | £16,702.38 |
| 10/08/2026 | Invoice | INV-10429 | Order SO-10429, 3 lines to Maidenhead Head Office | 24/08/2026 | £7,718.23 | £24,420.61 |
| Balance now due | £24,420.61 | |||||
Opening balance £16,031.14 plus 2 invoices totalling £8,389.47 less payments received gives £24,420.61, which is the balance Xero holds for this account. Payments are the balancing figure in this simulation, which is stated here rather than hidden so nobody mistakes the statement for a real ledger extract.