Invoicing and credit
TradingInvoiced£3,175gross, across 1 invoice
Not yet invoiced£16,4562 open orders still to ship in full
Balance in Xero£38,176arrives from the ledger, never re-keyed
Overdue£3,1751 invoice past terms
Invoices on this accountOne invoice per order, raised the moment the rule allows
| Invoice | Raised | Site | Due | Xero | Gross |
|---|---|---|---|---|---|
| INV-10461Order SO-10461 · PO KES-19073 | 04/07/2026 | Ipswich CampusIpswich | 03/08/202610d past due | In the ledger | £3,175.34 |
INV-10461Order SO-10461 · PO KES-19073In the ledger
Raised04/07/2026SiteIpswich CampusIpswichDue03/08/202610d past dueGross£3,175.34
1 invoice, £3,175 gross
Whether an invoice has been paid comes back from Xero with the balance, so the statement beneath and the ledger can never disagree. Supplier documents and the Xero connection itself are estate work, on global Invoicing.
Credit positionWhat the ledger says, plus what it cannot see: open orders, and any hold recorded on the accountWatch
Balance£38,176from Xero · limit £54,500
Exposure£54,632balance plus £16,456 on open orders
Over the limit£132once open orders are counted, a warning
Overdue£3,1751 invoice, oldest 10 days past due
WatchExposure £54,631.93 is £131.93 over the £54,500.00 credit limit once open orders are counted.
A warning, not a holdA warning only: nothing stops on arithmetic.
A hold is recorded on the company record by a person, with a reason, and released there. Exposure over the limit is a warning: nothing here stops an order on arithmetic.
AgeingThe overdue invoice rows, by how far past terms
Current£35,000.43
1 to 30 days£3,175.34
31 to 60 days£0.00
Over 60 days£0.00
The old buckets are what the reminder ladder is about.
Reminder ladderCreated and issued are different states; only one reaches a customerLevel 1 due
1Payment reminderDue nowNothing else. Most of these are a purchase order number that never reached the right desk. Last issued 21/07/2026.from 7 days · automatic
2Second reminderThe account manager is told, so a commercial conversation can happen before a credit one.from 21 days · a person issues it
3Final noticeThe account moves to watch, and new orders need credit control to release them.from 45 days · a person issues it
4Supply suspendedA hold is recorded on the account by a person, with the reason. What the hold prevents is agreed with accounts, not assumed here.from 60 days · a person issues it
Issue level 1: Payment reminder
Issuing lands on the account history with a name, a time and the note. A payment arriving from Xero drops the account out of this ladder on its own.
Statement of account15/05/2026 to 13/08/2026 · the document a reminder goes out with£38,175.77
| Date | Type | Reference | Detail | Due | Amount | Balance |
|---|---|---|---|---|---|---|
| 15/05/2026 | Opening | - | Balance brought forward | - | - | £35,000.43 |
| 04/07/2026 | Invoice | INV-10461 | Order SO-10461, 4 lines to Ipswich Campus | 03/08/202610 days overdue | £3,175.34 | £38,175.77 |
| Balance now due | £38,175.77 | |||||
Opening balance £35,000.43 plus 1 invoices totalling £3,175.34 less payments received gives £38,175.77, which is the balance Xero holds for this account. Payments are the balancing figure in this simulation, which is stated here rather than hidden so nobody mistakes the statement for a real ledger extract.