Invoicing and credit
On holdInvoiced£1,082gross, across 1 invoice
Not yet invoiced£3,3261 open order still to ship in full
Balance in Xero£27,617arrives from the ledger, never re-keyed
Overdue£1,0821 invoice past terms
Invoices on this accountOne invoice per order, raised the moment the rule allows
| Invoice | Raised | Site | Due | Xero | Gross |
|---|---|---|---|---|---|
| INV-10463Order SO-10463 · PO HAL-96378 | 09/07/2026 | Basildon CampusBasildon | 08/08/20265d past due | In the ledger | £1,081.73 |
INV-10463Order SO-10463 · PO HAL-96378In the ledger
Raised09/07/2026SiteBasildon CampusBasildonDue08/08/20265d past dueGross£1,081.73
1 invoice, £1,082 gross
Whether an invoice has been paid comes back from Xero with the balance, so the statement beneath and the ledger can never disagree. Supplier documents and the Xero connection itself are estate work, on global Invoicing.
Credit positionWhat the ledger says, plus what it cannot see: open orders, and any hold recorded on the accountOn hold
Balance£27,617from Xero · limit £30,000
Exposure£30,944balance plus £3,326 on open orders
Over the limit£944once open orders are counted, a warning
Overdue£1,0821 invoice, oldest 5 days past due
On holdInvoice 60 days overdue. Recorded on the account.
Open orders carrying the hold1 open order carries the hold. What a hold prevents is not yet confirmed with accounts, so the hold is shown on each order rather than enforced silently.
SO-10489Carries the account hold: Invoice 60 days overdue.£3,326
A hold is recorded on the company record by a person, with a reason, and released there. Exposure over the limit is a warning: nothing here stops an order on arithmetic.
AgeingThe overdue invoice rows, by how far past terms
Current£26,535.59
1 to 30 days£1,081.73
31 to 60 days£0.00
Over 60 days£0.00
The old buckets are what the reminder ladder is about.
Reminder ladderCreated and issued are different states; only one reaches a customerNothing due
1Payment reminderNothing else. Most of these are a purchase order number that never reached the right desk.from 7 days · automatic
2Second reminderThe account manager is told, so a commercial conversation can happen before a credit one.from 21 days · a person issues it
3Final noticeThe account moves to watch, and new orders need credit control to release them.from 45 days · a person issues it
4Supply suspendedA hold is recorded on the account by a person, with the reason. What the hold prevents is agreed with accounts, not assumed here.from 60 days · a person issues it
Nothing to chase: the account pays to terms. The ladder starts by itself at seven days overdue; levels 2 to 4 wait for a person.
Statement of account15/05/2026 to 13/08/2026 · the document a reminder goes out with£27,617.32
| Date | Type | Reference | Detail | Due | Amount | Balance |
|---|---|---|---|---|---|---|
| 15/05/2026 | Opening | - | Balance brought forward | - | - | £26,535.59 |
| 09/07/2026 | Invoice | INV-10463 | Order SO-10463, 1 lines to Basildon Campus | 08/08/20265 days overdue | £1,081.73 | £27,617.32 |
| Balance now due | £27,617.32 | |||||
Opening balance £26,535.59 plus 1 invoices totalling £1,081.73 less payments received gives £27,617.32, which is the balance Xero holds for this account. Payments are the balancing figure in this simulation, which is stated here rather than hidden so nobody mistakes the statement for a real ledger extract.