Invoicing and credit
TradingInvoiced£17,512gross, across 2 invoices
Not yet invoiced£4,2771 open order still to ship in full
Balance in Xero£2,345arrives from the ledger, never re-keyed
Overdue£0nothing past terms
Invoices on this accountOne invoice per order, raised the moment the rule allows
| Invoice | Raised | Site | Due | Xero | Gross |
|---|---|---|---|---|---|
| INV-10479Order SO-10479 · PO ASH-25019 | 09/07/2026 | Kingston upon Thames DepotKingston upon Thames | 23/08/2026within terms | In the ledger | £791.71 |
| INV-10435Order SO-10435 · PO ASH-95701 | 02/07/2026 | Basildon Head OfficeBasildon | 16/08/2026within terms | Sent | £16,720.01 |
INV-10479Order SO-10479 · PO ASH-25019In the ledger
Raised09/07/2026SiteKingston upon Thames DepotKingston upon ThamesDue23/08/2026within termsGross£791.71
Raised02/07/2026SiteBasildon Head OfficeBasildonDue16/08/2026within termsGross£16,720.01
2 invoices, £17,512 gross
Whether an invoice has been paid comes back from Xero with the balance, so the statement beneath and the ledger can never disagree. Supplier documents and the Xero connection itself are estate work, on global Invoicing.
Credit positionWhat the ledger says, plus what it cannot see: open orders, and any hold recorded on the accountTrading
Balance£2,345from Xero · limit £10,000
Exposure£6,622balance plus £4,277 on open orders
Headroom£3,378left before the limit, open orders counted
Overdue£0paying to terms
TradingInside the limit and paying to terms.
A hold is recorded on the company record by a person, with a reason, and released there. Exposure over the limit is a warning: nothing here stops an order on arithmetic.
AgeingThe overdue invoice rows, by how far past terms
Current£2,345.11
1 to 30 days£0.00
31 to 60 days£0.00
Over 60 days£0.00
Everything sits current. The reminder ladder stays quiet.
Reminder ladderCreated and issued are different states; only one reaches a customerNothing due
1Payment reminderNothing else. Most of these are a purchase order number that never reached the right desk.from 7 days · automatic
2Second reminderThe account manager is told, so a commercial conversation can happen before a credit one.from 21 days · a person issues it
3Final noticeThe account moves to watch, and new orders need credit control to release them.from 45 days · a person issues it
4Supply suspendedA hold is recorded on the account by a person, with the reason. What the hold prevents is agreed with accounts, not assumed here.from 60 days · a person issues it
Nothing to chase: the account pays to terms. The ladder starts by itself at seven days overdue; levels 2 to 4 wait for a person.
Statement of account15/05/2026 to 13/08/2026 · the document a reminder goes out with£2,345.11
| Date | Type | Reference | Detail | Due | Amount | Balance |
|---|---|---|---|---|---|---|
| 15/05/2026 | Opening | - | Balance brought forward | - | - | £820.79 |
| 02/07/2026 | Invoice | INV-10435 | Order SO-10435, 6 lines to Basildon Head Office | 16/08/2026 | £16,720.01 | £17,540.80 |
| 09/07/2026 | Invoice | INV-10479 | Order SO-10479, 2 lines to Kingston upon Thames Depot | 23/08/2026 | £791.71 | £18,332.51 |
| 21/07/2026 | Payment | BACS-5001 | Payment received, allocated to the oldest invoices first | - | -£15,987.40 | £2,345.11 |
| Balance now due | £2,345.11 | |||||
Opening balance £820.79 plus 2 invoices totalling £17,511.72 less payments received gives £2,345.11, which is the balance Xero holds for this account. Payments are the balancing figure in this simulation, which is stated here rather than hidden so nobody mistakes the statement for a real ledger extract.